COMMITTEES
49. The Board of Directors may appoint, empower and prescribe duties to committees whose members will hold their offices at the will of the Board of Directors.
50. The Board of Directors may add or delete committee members.
51. A committee meeting is constituted by the majority representation of members.
52. A resolution cast through Bylaw 51 is deemed a unanimous vote of all members of the committee.
53. The Directors may reimburse a committee member for receipted and/or reasonable expenses incurred in the performance of their duties as a committee member.
54. Reunions:
A. Final approval for Reunion planning and activities is vested solely with the Board of Directors.
B. A majority of the Board of Directors will determine the location of the Reunion and will seek a volunteer Reunion Committee at that location.
C. The Reunion Committee will plan, organize, direct and control all aspects of the Reunion subject to the approval of the Board of Directors.
D. Shall be cash profitable.
E. The Annual General Meeting (AGM) will be held at a time and place to be determined by the Board of Directors.
F. A quorum (greater than fifty percent) of Directors shall attend each reunion to conduct the annual AGM.
G. Subject to Bylaw 54(A), reunions shall be held the last weekend of May of every year so that the members have a defined date upon which they may rely for planning purposes.
H.
Subject
to Bylaw 54 (F) if a director must attend the AGM (reunion) then the said
director(s) may be reimbursed to a maximum of $1000.00 to help defray travel
expenses. The travel shall be a combination of the most economical and
practical method possible.
EXECUTION OF DOCUMENTS
55. Contracts, documents or any instruments in writing requiring the signature of the Corporation shall be signed by two Directors with the exception of Bylaw 56(A). As such these shall be binding upon the Corporation without any further authorization or formality.
56. Group finances:
Purchasing authority is granted on a monthly basis as follows;
A. Checks for minor expenditures not to exceed $100 shall bear a single signature in concert with a resolution of the Board of Directors of the Corporation. That signature may be of any Director.
B. Cheques for capital expenditures, maintenance or personal service greater than $100 shall bear two signatures in concert with a resolution of the Board of Directors of the Corporation. These signatures shall be of the President and any other Director of the Corporation.
C. The expenditures of all funds must be documented with an explanation allowing an audit to fully understand the nature of the expenditure. All legitimate invoices and reimbursement claims approved by the Board of Directors will be paid within 30 days of receiving the request for payment. A copy of the expenditure explanation shall be attached to the received invoice.
MINUTES OF BOARD OF DIRECTORS
57. The minutes of the Board of Directors shall be available to the general membership of the Corporation.
FINANCIAL YEAR
58. The fiscal year end of the corporation shall be April 30.
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